FTP Hosting for Transcription
By: Mike Jewson
FTP Hosting an overview
The term FTP stands for File Transfer Protocol. In this era of
Internet technology transferring files over the Internet is a
common phenomenon. FTP hosting service allows us to upload as well
as download large amount of files by keeping necessary security
measures. If you are unaware about FTP you are missing something
that can simplify the file exchange process of your business.
FTP hosting service comes with storage system where you can upload
the copy of a file, irrespective of the size and content. This
storage acts as FTP server or FTP Site. You can transfer the files
efficiently from one location to another through this FTP server.
People who are authorized to access your FTP server can download or
delete the files.
Be it a small firm or large organization, companies are taking
complete advantage of Internet technology in their business
process. In general people are familiar with HTTP (Hyper Text
Transfer Protocol), which comes with a set of rules for
transferring files, irrespective of the content (text, image,
video, audio, multimedia etc.). With the pace of time, people
started realizing the importance of File Transfer Protocol in
business process.
FTP hosting for business process
How can you think about transferring files in a secure mode without
FTP? In a business process you need to exchange information from
one node to another. That information may be simple text, image or
a huge multimedia. In a business process you need to exchange files
with vendors as well as clients and there is nothing better than
FTP hosting service that takes complete care of your objectives. Be
it a heavy engineering sector or a busy law firm, you can
efficiently exchange the files through FTP hosting service.
FTP hosting works like blessing in Transcription business. Compared
to other business processes, the size of each file is large in
transcription business. Moreover, you need to exchange files
efficiently with clients and transcriptionists. In a transcription
business you need to maintain several accounts for the
transcriptionists and clients. With FTP hosting service you can
easily take manage the distribution of files between them. FTP
hosting service not only allows you to exchange large files over
the Internet but also provides the facility of creating multiple
accounts to simplify the business process.
Internet based Transcription Business
The nature of transcription business has changed with the
introduction of BPO (business Process Outsourcing) or KPO
(Knowledge Process Outsourcing) in the business sector. Today
transcription business services are done over the Internet to
increase the pace of business process.
In general, we can categorize transcription services in five
different sectors Medical (Medical Transcription Services), Legal
(Legal Transcription Services), General Business (Business
Transcription Services), Digital (Digital Transcription Services)
and Word Processing (Word Processing Services).
In Medical Transcription Service you have to transcribe medical
reports, patient progress reports, reviews for the clients. Legal
Transcription Services, on the other hand transcribes comprehensive
legal reports and general correspondences. Digital Transcription
Services create transcribed documents from audio files. In Word
Processing Services you have to create research papers, manuals,
database, desktop publishing and other types of documents.
Therefore, FTP hosting service is necessary to exchange files and
transcribed files between clients and transcriptionists.
Security feature in Transcription Business
Security is an important issue in Internet based transcription
business. You need to maintain separate accounts for the
transcriptionists to interact with the clients. FTP hosting
services comes with the facility of separate FTP account. You can
create as many accounts as you want for the transcriptionists. Each
transcriptionist will interact with the client through his/her own
account. Since passwords are unique for FTP accounts, therefore you
can easily restrict transcriptionists to access the files from
others FTP account. Moreover, a user cannot delete any file from
FTP site without proper username and password.
Advantages of FTP Hosting in Transcription Business
By implementing FTP hosting service in the business, you can
efficiently manage transcription services and improve the speed of
the business process by maintaining required security. Other than
transferring large files from one computer to another through FTP
site, you can also send Emails with large attachments. Some common
features are Sending mail with attachment to several people
(clients and transcriptionists). FTP service acts like magic for
people who are using slow dial up links. They can efficiently
download large files from FTP site irrespective of the dial up
speed.
Finally, FTP hosting services comes with a web based interface
through which you can administer all the FTP accounts in your
business process. You have to provide separate FTP user account and
password to each client to upload or download files from the FTP
server. By this one client will never view the transcribed
documents, which are uploaded in FTP site for other clients.
Mike Jewson is a Network Engineer with "InstantFTPsites.com". You can learn more about "FTP Hosting" services online at www.InstantFTPsites.com 2006 InstantFTPsites www.InstantFTPsites.com You may reprint this article online and in print provided the links remain live and the content remains unaltered (including the "Author Biography").
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